{"id":20929,"date":"2025-10-30T10:33:38","date_gmt":"2025-10-30T14:33:38","guid":{"rendered":"https:\/\/cws.charlotte.edu\/stage-research\/?page_id=20929"},"modified":"2026-03-30T11:11:16","modified_gmt":"2026-03-30T15:11:16","slug":"post-doc-hiring-instructions","status":"publish","type":"page","link":"https:\/\/cws.charlotte.edu\/stage-research\/post-doc-hiring-instructions\/","title":{"rendered":"Post-Doc-Hiring-Instructions"},"content":{"rendered":"\n<div class=\"wp-block-getwid-section alignwide alignwide getwid-margin-top-none getwid-margin-bottom-none\"><div class=\"wp-block-getwid-section__wrapper getwid-padding-top-small getwid-padding-bottom-small\"><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background has-background has-black-background-color\"><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<div class=\"wp-block-getwid-advanced-spacer\" style=\"height:10px\" aria-hidden=\"true\"><\/div>\n<\/div><\/div><\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-columns alignwide has-border-color has-black-border-color is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\" style=\"border-width:3px\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:7.5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-right:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--50);flex-basis:65.1%\">\n<div class=\"wp-block-getwid-section\"><div class=\"wp-block-getwid-section__wrapper\"><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background has-background has-white-background-color\"><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<h3 class=\"wp-block-heading has-text-align-left is-style-default has-charlotte-green-color has-text-color has-link-color has-big-header-font-size wp-elements-065f50a8efcc4e4ff20e99b6de3c835b\"><strong><strong><strong>POSTDOCTORAL SCHOLARS<\/strong> at UNC CHARLOTTE<\/strong><\/strong><\/h3>\n\n\n\n<h4 class=\"wp-block-heading is-style-default has-black-color has-text-color has-link-color has-med-header-font-size wp-elements-af66a9ab9c16de30050eb11a0f300535\">Supporting your postdoc experience as a critical part of our research and innovation community<\/h4>\n\n\n\n<p class=\"has-white-color has-text-color has-link-color wp-elements-c645e628e62f8fbab9d9726851472d16\"><\/p>\n<\/div><\/div><\/div><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:57.5%\">\n<div class=\"wp-block-getwid-section\"><div class=\"wp-block-getwid-section__wrapper\" style=\"margin-left:-62px\"><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background lazyload\" style=\"background-image:inherit;background-position:center center\" data-bg-image=\"url(&#039;https:\/\/cws.charlotte.edu\/stage-research\/wp-content\/uploads\/sites\/861\/2026\/03\/Honors-Research_25159_6047_ah.jpg&#039;)\"><div class=\"wp-block-getwid-section__background-image-wrapper\"><img decoding=\"async\" class=\"wp-block-getwid-section__background-image lazyload\" data-src=\"https:\/\/cws.charlotte.edu\/stage-research\/wp-content\/uploads\/sites\/861\/2026\/03\/Honors-Research_25159_6047_ah.jpg\" alt=\"\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 2560px; --smush-placeholder-aspect-ratio: 2560\/1708;\" \/><\/div><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<div class=\"wp-block-columns is-not-stacked-on-mobile is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:10%\">\n<div class=\"wp-block-getwid-section\" style=\"margin-top:-16px;margin-bottom:-16px\"><div class=\"wp-block-getwid-section__wrapper\" style=\"margin-left:-18px\"><div class=\"wp-block-getwid-section__divider is-top-divider\"><svg style=\"height:400px\" viewBox=\"0 0 1000 100\" preserveAspectRatio=\"none\" class=\"wp-block-getwid-section__divider-svg\"><path fill=\"white\" class=\"wp-block-getwid-section__divider-svg-fill\" d=\"M1000,0H0v100L1000,0z\"><\/path><\/svg><\/div><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background\"><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<div class=\"wp-block-getwid-advanced-spacer\" style=\"height:360px\" aria-hidden=\"true\"><\/div>\n<\/div><\/div><\/div><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<div class=\"wp-block-getwid-advanced-spacer\" style=\"height:360px\" aria-hidden=\"true\"><\/div>\n<\/div>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-getwid-section alignwide alignwide getwid-margin-top-none getwid-margin-bottom-none\"><div class=\"wp-block-getwid-section__wrapper getwid-padding-top-none getwid-padding-bottom-none\"><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background has-background has-black-background-color\"><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<div class=\"wp-block-columns are-vertically-aligned-center is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.3%\">\n<h3 class=\"wp-block-heading has-text-align-center has-white-color has-text-color has-link-color has-sm-header-font-size wp-elements-aaa1e1bbcaa14fea57a3b44528bbacc1\"><a href=\"https:\/\/cws.charlotte.edu\/stage-research\/draft-postdoctoral-program\/\">Post Doc Scholars<\/a><\/h3>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.3%\">\n<h3 class=\"wp-block-heading has-text-align-center has-white-color has-text-color has-link-color has-sm-header-font-size wp-elements-d97fbf80b68bc3834255fa7c7f3607c4\"><span class=\"wp-rich-text-font-awesome-icon wp-font-awesome-icon\"><svg aria-hidden=\"true\" focusable=\"false\" data-prefix=\"fas\" data-icon=\"caret-right\" class=\"svg-inline--fa fa-caret-right \" role=\"img\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 256 512\" color=\"#A49665\"><path fill=\"currentColor\" d=\"M246.6 278.6c12.5-12.5 12.5-32.8 0-45.3l-128-128c-9.2-9.2-22.9-11.9-34.9-6.9s-19.8 16.6-19.8 29.6l0 256c0 12.9 7.8 24.6 19.8 29.6s25.7 2.2 34.9-6.9l128-128z\"><\/path><\/svg><\/span> <a href=\"https:\/\/cws.charlotte.edu\/stage-research\/post-doc-hiring-instructions\/\">Hiring and Benefits<\/a><\/h3>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-vertically-aligned-center is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.3%\">\n<h3 class=\"wp-block-heading has-text-align-center has-white-color has-text-color has-link-color has-sm-header-font-size wp-elements-439c59eca5447158552b4ad00788d9ad\"><a href=\"https:\/\/cws.charlotte.edu\/stage-research\/post-doc-hiring-instructions-resources\/\">Resources<\/a><\/h3>\n<\/div>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>\n\n\n\n<div id=\"meet-our-leadership\" class=\"wp-block-getwid-section alignfull alignfull\"><div class=\"wp-block-getwid-section__wrapper\"><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background\"><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<div class=\"wp-block-columns alignwide is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:8%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:84%\">\n<div class=\"wp-block-getwid-section alignfull\"><div class=\"wp-block-getwid-section__wrapper getwid-padding-top-small getwid-padding-bottom-small\"><div class=\"wp-block-getwid-section__inner-wrapper\"><div class=\"wp-block-getwid-section__background-holder\"><div class=\"wp-block-getwid-section__background\"><\/div><div class=\"wp-block-getwid-section__foreground\"><\/div><\/div><div class=\"wp-block-getwid-section__content\"><div class=\"wp-block-getwid-section__inner-content\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column has-white-color has-charlotte-green-background-color has-text-color has-background has-link-color wp-elements-b1a50066960cf714e014e9d6137b26c1 is-layout-flow wp-block-column-is-layout-flow\" style=\"padding-top:0;padding-bottom:0;flex-basis:55%\">\n<h3 class=\"wp-block-heading has-text-align-left has-white-color has-text-color has-link-color has-big-header-font-size wp-elements-c7fff1bb92a1f98adeb3af0b4e44cdbc\" id=\"Hiring-Instructions\" style=\"margin-top:0px;margin-bottom:0px;padding-bottom:0;padding-left:var(--wp--preset--spacing--60)\">Recruitment, Hiring, and Benefits<\/h3>\n<\/div>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:8%\"><\/div>\n<\/div>\n<\/div><\/div><\/div><\/div><\/div>\n\n\n\n<p>Postdoctoral scholars fall under a special category of temporary employment defined by <a href=\"https:\/\/legal.charlotte.edu\/policies\/up-102.10\">University Policy 102.10<\/a>. The Division of Research has the responsibility for monitoring and applying policies that relate to postdoctoral appointments.<\/p>\n\n\n\n<p>As part of the University Research Strategic Plan and the University&#8217;s Carnegie Classification as Research 1: very high research spending and doctorate production, postdoctoral scholars are critical for our development as a research university that is known for a high quality experience with the postdoc&#8217;s well being at the core.<\/p>\n\n\n\n<p>Postdoctoral scholars are appointed for one year and may be renewed for additional one-year increments. However, postdoctoral scholars will be limited to not more than five years total duration, and we will count prior experience as a postdoc in that five-year total.<\/p>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\">\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong><strong>Preparation for Recruitment<\/strong><\/strong><\/summary>\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\">\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Considering hiring a postdoc? Please contact&nbsp;<strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostdocFellows@Charlotte.edu<\/a><\/strong>&nbsp;for a consultation.<br><br><strong>IMPORTANT NOTES ON TIMING:<\/strong><br>&#8211;  <strong>All hiring paperwork must be submitted 14 business days prior to the contract start date<\/strong>.<br>&#8211;  Background checks can take up to a month or more for international candidates.<br>&#8211;  <strong><a href=\"https:\/\/isso.charlotte.edu\/faculty-scholars\/resources-departments\/how-guide\/hire-international-employee\" target=\"_blank\" rel=\"noreferrer noopener\">ISSO<\/a><\/strong>&nbsp;may require more than two months in order to arrange the visa.<\/td><\/tr><tr><td>Review <a href=\"https:\/\/legal.charlotte.edu\/policies\/up-102.10\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>University Policy 102.10, Employment of Postdoctoral Fellows.<\/strong><\/a><br><br>Employment is contingent upon presentation of satisfactory documentation of credentials prior to the effective date of the appointment. <\/td><\/tr><tr><td><strong> Please note<\/strong> the minimum annual salary for Postdoctoral Fellows is $47,476. <\/td><\/tr><tr><td>Develop a draft position description (<strong><a href=\"https:\/\/drive.google.com\/file\/d\/1N-9kUiDBPVZ8LAuXP-wSzv3SMgnV9Cad\/view?usp=sharingtes\/1099\/2024\/03\/Post-Doc-Posting-NinerTalent-Sample.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">sample position description<\/a><\/strong>) for review by <strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostdocFellows@Charlotte.edu<\/a><\/strong>.<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong><strong>Recruitment Process<\/strong><\/strong><\/summary>\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\">\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Postdoctoral opportunities should be communicated nationally within the discipline. This does not necessarily mean that expensive advertisements are needed, but rather that we make an effort to inform colleagues throughout the country of our openings.<br><br>The candidate must undergo the same screening and appointment processes that are required of all postdoctoral scholars, regardless of whether the position was posted to <em>NinerTalent<\/em> or a waiver process is utilized. Please contact&nbsp;<strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostdocFellows@charlotte.edu<\/a><\/strong>&nbsp;if interested in utilizing the hiring waiver.<br><br><strong>Office of Legal Affairs Information for Hiring Committees<\/strong>:<br><a href=\"https:\/\/legal.charlotte.edu\/legal-topics\/employment-guidelines\/interview-and-search-committee-guidelines\/guidelines-interviewing\">Interview Rights<\/a>: job interview topics that are permissible and impermissible during the interview.<br><a href=\"https:\/\/advance.charlotte.edu\/programming\/programs\/faculty-recruitment\/resources-search-committees-including-evaluation-rubrics\">Interview Questions<\/a>: list of types of questions you may ask during the interview process.<br><a href=\"https:\/\/advance.charlotte.edu\/programming\/programs\/faculty-recruitment\/resources-search-committees-including-evaluation-rubrics\">Interview Performance Assessment<\/a>: some evaluation rubrics that search committees may use for performance assessment<\/td><\/tr><tr><td>Create a guest account in&nbsp;<strong><a href=\"https:\/\/jobs.charlotte.edu\/hr\/sessions\/new\" target=\"_blank\" rel=\"noreferrer noopener\">NinerTalent<\/a><\/strong>&nbsp;(if not using a waiver), and begin a <em>Temp Hire Posting for a Postdoctoral Fellow<\/em>. Add search committee members, if needed. Transition the posting to Human Resources. Use the <em>Print Preview<\/em> to create PDFs of the internal and external views of the posting to save to your future hire\u2019s file. The Division of Research &#8211; Office of Budget and Personnel will then review the posting and post it to&nbsp;<a href=\"https:\/\/jobs.charlotte.edu\/\">jobs.charlotte.edu<\/a>, where applicants can begin applying.<\/td><\/tr><tr><td><strong>Postdoctoral Hiring Waivers<\/strong><br>Given the nature of postdoctoral training experiences, postdoctoral scholars may be identified directly through national or international academic professional channels. Academic departments should publicize widely postdoctoral vacancies in order to identify qualified candidates and to promote equal opportunity. While open recruitment through the University\u2019s <em>NinerTalent <\/em>system is preferred, it is not always required. Circumstances in which posting to <em>NinerTalent<\/em> can be bypassed include:<br><br>a) Program funding transfer: proposed hire of a Principal Investigator (PI) or newly-hired faculty member is bringing project funding to UNC Charlotte along with the filled postdoc position.<br><br>b) Extreme time and\/or funding constraints on project completion<br><br>c) The candidate for the position has completed a doctoral degree at UNC Charlotte within one calendar year of the start date<br><br>d) A specific applicant possesses a unique skill, knowledge, and\/or ability.<br><br><strong>If hiring using the waiver request, submit the candidate&#8217;s curriculum vita to:  <a href=\"mailto:postdocfellows@charlotte.edu\">PostdocFellows@Charlotte.edu<\/a><\/strong>.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Screening &amp; Selection Process<\/strong><\/td><\/tr><tr><td>Conduct initial screening of applications to identify applicants who meet the minimum criteria advertised for the position and who may be considered further.<\/td><\/tr><tr><td>Choose top applicant(s) who will be interviewed as a Postdoctoral Fellow and conduct interviews. <\/td><\/tr><tr><td>Work with the Division of Research &#8211; Office of Budget and Personnel (<strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostdocFellows@Charlotte.edu<\/a><\/strong>) to make the offer. <\/td><\/tr><tr><td>Change applicant status of candidate(s) to \u201cRecommend for Hire.\u201d<\/td><\/tr><tr><td>Request Division of Research &#8211; Office of Budget and Personnel (<strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostdocFellows@Charlotte.edu<\/a><\/strong>) close the posting.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Criminal Background Check <\/strong><\/td><\/tr><tr><td>Submit the&nbsp;<strong><a href=\"https:\/\/docs.google.com\/forms\/d\/1Gzsg2MiO99m96pRR-hTQHsCz83UBspTdxLpGZiCVmCg\/edit?pli=1\" target=\"_blank\" rel=\"noreferrer noopener\">Criminal Background Check Request Form<\/a>&nbsp;<\/strong>so that Division of Research- Budget and Personnel Office can initiate the background check. The final candidate will receive an invitation from <em>InfoMart<\/em> asking them to complete the online consent form (please warn them it is being sent, as it can sometimes end up in a spam filter). Once the Division of Research- Budget and Personnel Office receives satisfactory results, the Hiring Manager will be notified that the background screening is complete and will be able to move forward with the appointment process. Please note that if your candidate is a foreign national, the background check may take several weeks, whereas domestic applicants typically occur within 2-3 business days.<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>Appointment Process<\/strong><\/summary>\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\">\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td>Postdoc appointments are made using <a href=\"https:\/\/drive.google.com\/file\/d\/135p6XJcKSGXBfMEWc2jMKvPNLnMPVeHI\/view?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">Form AA-35<\/a> (\u201cAgreement for Temporary Postdoctoral Fellow Appointment\u201d) and require the signature of the Department Chair, Dean, the Director of Budget and Personnel-Division of Research, and the Associate Vice Chancellor for Research. The initial appointment should be for a 12-month period. <br><br><strong>Processing the Agreement for Temporary Postdoctoral Fellow Appointment Form (<a href=\"https:\/\/drive.google.com\/file\/d\/135p6XJcKSGXBfMEWc2jMKvPNLnMPVeHI\/view?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">AA-35<\/a>)<\/strong> <br>You must request signatures through <em>DocuSign<\/em>. For UNC Charlotte emails, you must use the <span style=\"text-decoration: underline;\">non-alias version<\/span>. Unsure how to do this? Please see the <strong><a href=\"https:\/\/support.docusign.com\/s\/articles\/How-do-I-get-signatures-on-a-document-New-DocuSign-Experience?language=en_US&amp;rsc_301\" target=\"_blank\" rel=\"noreferrer noopener\">instructions<\/a><\/strong>.<br><br><strong>Contact us immediately<\/strong>&nbsp;in the event that the contract start date must be changed. We will then provide you with further instructions.<\/td><\/tr><tr><td><strong>Insurance.<\/strong> The postdoc&nbsp;<strong>must<\/strong>&nbsp;complete the Postdoctoral Insurance Request Form&nbsp;<a href=\"https:\/\/imaging.charlotte.edu\/imagenowforms\/fs?form=PostDoc_Insurance_Enrollment\" target=\"_blank\" rel=\"noreferrer noopener\">(AA-36)<\/a>&nbsp;even if declining insurance coverage. <br><br>*Note: If the Postdoctoral Fellow accepted the insurance coverage, they will receive health insurance cards from BCBS. If not received, contact BCBSNC Customer Service at 1-800-762-8505 or&nbsp;<strong><a href=\"mailto:email@studentbluenc.com\">email@studentbluenc.com<\/a><\/strong>.<\/td><\/tr><tr><td><strong>Foreign National Hires. <\/strong>If hiring a foreign national, please contact the <strong><a href=\"https:\/\/isso.charlotte.edu\/faculty-scholars\/resources-departments\/how-guide\/invite-international-visitor-j-1\">International Student and Scholar Office<\/a><\/strong> immediately for consultation. If the new hire is a non-resident alien, complete the&nbsp;<strong><a href=\"https:\/\/finance.charlotte.edu\/resources\/tax-office\/foreign-national-information-form-non-student-version\" target=\"_blank\" rel=\"noreferrer noopener\">Foreign National Information Form<\/a><\/strong>&nbsp;and submit to the Tax Office. For more information about the steps to take, the types of visas that are acceptable for employment, the new hire packets for foreign nationals, and links to ISSO and the Tax Office, please visit&nbsp;<strong><a href=\"https:\/\/hr.charlotte.edu\/managers\/hiring\/employment-process-foreign-nationals\" target=\"_blank\" rel=\"noreferrer noopener\">Human Resources<\/a><\/strong>.<\/td><\/tr><tr><td><strong>Official transcript documenting highest degree earned or Foreign Credential Evaluation<\/strong>. Ask the candidate to have their official transcript sent directly to&nbsp;<strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostDocFellows@charlotte.edu<\/a><\/strong>&nbsp;(as well as to the hiring department). <br><br>If the terminal degree has not yet been conferred, the postdoc\u2019s graduate school should send a letter of completion indicating that the postdoc has fulfilled all of the requirements for their degree. Then, once the final transcript is available, it must be officially sent. <\/td><\/tr><tr><td><strong>Verification of Credentials for Faculty&nbsp;<a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/aa-34-Faculty-Verification-of-Credentials.docx\">(AA-34 Fac)<\/a><\/strong>. This is necessary only if the postdoc will be engaged in teaching.<\/td><\/tr><tr><td><strong><a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/pd-7_banner-01-27-21_0.xls\">PD-7<\/a>&nbsp;Form.<\/strong> Reference&nbsp;<strong><a href=\"https:\/\/drive.google.com\/file\/d\/1X3DuQQ6OXkinyRG6GaMyL6qkU_KD4roJ\/view?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">these instructions<\/a><\/strong>&nbsp;for completing the PD-7, and contact <strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostDocFellows@charlotte.edu<\/a><\/strong>&nbsp;if you have any questions. If using multiple fund numbers, include them all on one PD-7.<\/td><\/tr><tr><td><strong>New Hire Paperwork (for the Postdoc).<\/strong> The Division of Research- Office of Budget and Personnel will inform your candidate that they must complete their new hire paperwork and schedule an appointment with Human Resources to complete the federally-required I-9 verification process&nbsp;<strong>on or before their first day<\/strong>&nbsp;of work. They must bring a copy of their Agreement for Temporary Postdoctoral Fellow Appointment Form (AA-35) to this appointment. The new hire paperwork and scheduling link are on the&nbsp;<strong><a href=\"https:\/\/hr.charlotte.edu\/employees\/new-employees\/before-you-start#:~:text=Receive%20your%20I%2D9%20verification,department%2C%20the%20process%20is%20complete.\" target=\"_blank\" rel=\"noreferrer noopener\">Before You Start<\/a><\/strong>&nbsp;page of the&nbsp;<strong><a href=\"https:\/\/hr.charlotte.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">Human Resources<\/a><\/strong>&nbsp;site.<br><br><strong>NOTE: The hiring department should ensure that the I-9 has been completed on time. Otherwise, the postdoc will not be able to work until we process a new contract and PD-7, which can take up to two weeks once these documents are resubmitted.<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>Reappointments &amp; Funding Changes<\/strong><\/summary>\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\">\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">In order to renew the contract for a Postdoctoral Fellow, raise their salary, or make revisions to fund numbers, a superseding&nbsp;<strong><a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/pd-7_banner-01-27-21_0.xls\">PD-7<\/a><\/strong>&nbsp;and the following documents must be submitted to&nbsp;<strong><a href=\"mailto:postdocfellows@charlotte.edu\">PostDocFellows@charlotte.edu<\/a><\/strong> <strong>at least 45 days prior to the desired revision date<\/strong>:<br><br>1. Signed&nbsp;<strong>Agreement for Temporary Postdoctoral Fellow Appointment Form (<a href=\"https:\/\/drive.google.com\/file\/d\/135p6XJcKSGXBfMEWc2jMKvPNLnMPVeHI\/view?usp=sharing\" target=\"_blank\" rel=\"noreferrer noopener\">AA-35<\/a><a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/aa-35-PostDocAgreement-revised.docx\" target=\"_blank\" rel=\"noreferrer noopener\">)<\/a><\/strong><br><br>2. If the postdoc decides to decline insurance (or accept insurance that was previously declined), they must submit the&nbsp;<a href=\"https:\/\/imaging.charlotte.edu\/imagenowforms\/fs?form=PostDoc_Insurance_Enrollment\" target=\"_blank\" rel=\"noreferrer noopener\">(AA-36)<\/a>&nbsp;<strong>Form<\/strong>.<br><br>3. <a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/pd-7_banner-01-27-21_0.xls\">PD-7<\/a> <a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/pd-7_banner-01-27-21_0.xls\">\u200b<\/a>The initiator should add their email address to the top of the form<br><br>4. For a fund number change, the payroll starting date should be the date that the new fund number will be used<br><br>5. If there are multiple fund numbers, the superseding PD-7 should include&nbsp;<strong>all<\/strong>&nbsp;of them, not just the fund that is changing<br><br><br>NOTE: Funding source changes do not require pre-approval and can be handled by a superseding PD-7. However, if the appointment terms change (e.g. change in duties, change in pay, change in dates) a new contract may be required and the hiring department should contact the Division of Research &#8211; Budget and Personnel Office in advance of any proposed changes. Appointment term changes should be rare exceptions.<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>Separation Procedures <\/strong><\/summary>\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\">\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\">Postdocs should provide written notice at least two weeks prior to the final date of work to their supervisor.<br>The Department should submit a <a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/pd-7_banner-01-27-21_0.xls\">PD-7<\/a> <strong>immediately <\/strong>with the revised end date to <a href=\"mailto:postdocfellows@charlotte.edu\">PostDocFellows@charlotte.edu<\/a>.<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n<\/details>\n\n\n\n<details class=\"wp-block-details is-layout-flow wp-block-details-is-layout-flow\"><summary><strong>Benefits<\/strong><\/summary>\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\">\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Insurance<\/strong><br><br>UNC Charlotte offers a Student Blue Medical Insurance plan to all Postdoctoral fellows. It begins in the first of the month following the month of hire and ends the last day of the month of appointment (does not extend for 30 days). The monthly premium for this plan is $480.24.<br><br>For those Postdocs with insured spouses, their monthly premium will be an additional $448.99 The monthly premium to cover children will be an additional $427.60 (the child rate does not depend on the number of children enrolled). The monthly premium to cover family (spouse and child\/ren) will be an additional $876.88. If a spouse and\/or children are not currently insured under this plan, the Postdoc may add them with an effective date of July 1, 2025, during the open enrollment period (July 1 through July 31).<br><br>Postdocs should utilize&nbsp;<a href=\"https:\/\/studenthealth.charlotte.edu\/\">Student Health<\/a>&nbsp;on campus for preventative, sick, and injury office visits. Please refer to the&nbsp;<a href=\"https:\/\/studenthealth.charlotte.edu\/insurance-charges\/fees-charges-payments\">University Health Services fee<\/a>&nbsp;to learn what is and is not available. (This fee is covered for postdocs. Their access to health services is the same as students who pay the fee.)<br><br><strong>For policy coverage and eligibility details, please call 800-762-8505 or visit the \u201cStudent Blue\u201d portal of Blue Cross\/Blue Shield:<\/strong><a href=\"https:\/\/studentblue.bcbsnc.com\/unccpd\/login\" target=\"_blank\" rel=\"noreferrer noopener\">&nbsp;https:\/\/studentblue.bcbsnc.com\/unccpd\/login<\/a>. (<a href=\"https:\/\/gradlife.charlotte.edu\/wp-content\/uploads\/sites\/1099\/2024\/03\/Student-Blue-Dashboard-Guide.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Here is a guide<\/a>&nbsp;for navigating the portal.)<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Moving Expenses<\/strong><br>Postdocs are&nbsp;<strong>NOT<\/strong>&nbsp;eligible for reimbursement for moving expenses. They are currently classified as temporary employees. Unfortunately, according to University&nbsp;<a href=\"https:\/\/finance.charlotte.edu\/resources\/controllers-office-payroll-department\/unc-charlotte-moving-expense-procedures\/#:~:text=Moving%20reimbursements%2Fallowances%20are%20available,Exceptions%20require%20pre%2Dapproval.\" target=\"_blank\" rel=\"noreferrer noopener\">policy<\/a>&nbsp;we cannot offer reimbursement at this time.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Counseling and Psychological Services<\/strong>: Postdocs have access to&nbsp;<strong><a href=\"https:\/\/caps.charlotte.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">CAPS<\/a><\/strong>, including group therapy and one-on-one appointments.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Parental Leave For Postdoctoral Fellows<\/strong>: Post-Doctoral Fellows are entitled to take up to six (6) weeks of leave immediately following the birth or adoption of a child. This policy recognizes that supporting a post-doctoral fellow is a shared responsibility between the PI, the Department, the College, and the Division of Research.<br><br>While this policy recognizes the protections afforded to pregnant women under Title IX, the policy goes beyond the legal protections to ensure that, in cases where a parent is a postdoctoral fellow at UNC Charlotte, that parent has the option to take leave.<br><br>This policy does not attempt to cover every circumstance related to parental accommodations. Rather, this policy should be seen as the baseline for accommodations. Principal Investigators\/advisors are encouraged to be creative and flexible when accommodating post-docs.<br><br><em>GOAL:<\/em> 1) Provide funding and staffing to ensure that the research can continue during the leave period; and 2. Enable the postdoc to take paid parental leave without losing their position.<br><br><strong>Process. <\/strong>Advanced planning is important so that research obligations can be met. <br><br>Post-docs seeking to take parental leave should: 1) discuss and create a plan with the PI mentor at least eight (8) weeks prior to leave to ensure that progress on the research continues during leave; 2) submit a parental leave request form (coming soon!)<br><br><em>The Advisor\/PI should:<\/em> 1) If the Post-doc is grant-funded, the PI will proactively work with the Division of Research to determine if grant funding can be used to pay the salary during leave. If that is not possible, the Division of Research will consult with Academic Affairs to identify funds. 2) If a PI has specific, research-related deadlines that fall during the planned leave, the PI should discuss these needs with the Division of Research to determine if temporary funding for another individual might be available. Hiring a temporary replacement is not always possible, given the deep expertise that might be needed. Advanced planning will help minimize impacts in these situations.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Retirement Plans: Enrollment in 403(b) and 457(b)<\/strong><br>Postdoctoral scholars subject to FICA are eligible to participate in the UNC System Voluntary 403(b), the North Carolina 457(b) Deferred Compensation Plan, or the UNC System 457(b) Retirement Plan. More information&nbsp;<a href=\"https:\/\/hr.charlotte.edu\/benefits\/benefits-overview\">here<\/a>.<\/td><\/tr><tr><td class=\"has-text-align-left\" data-align=\"left\"><strong>Vacation and Sick Leave<\/strong><br>As temporary employees, postdocs will not accrue vacation or sick leave. However, the University recognizes that postdocs will likely work non-standard hours in the course of their duties, and faculty supervisors may make appropriate arrangements for compensatory leave per the specific working conditions.<\/td><\/tr><\/tbody><\/table><\/figure>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:90%\"><\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n<\/details>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:5%\"><\/div>\n<\/div>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Postdoctoral scholars fall under a special category of temporary employment defined by University Policy 102.10. The Division of Research has the responsibility for monitoring and applying policies that relate to postdoctoral appointments. As part of the University Research Strategic Plan and the University&#8217;s Carnegie Classification as Research 1: very high research spending and doctorate production, [&hellip;]<\/p>\n","protected":false},"author":6351,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"no-sidebars.php","meta":{"_acf_changed":false,"inline_featured_image":false,"_clt_a11y_last_scan":"1778699243","_clt_a11y_has_violations":"1","_clt_a11y_violations":"[{\"id\":\"heading-order\",\"impact\":\"moderate\",\"help\":\"Fix the heading level order on this page\",\"helpUrl\":\"https:\\\/\\\/dequeuniversity.com\\\/rules\\\/axe\\\/4.11\\\/heading-order?application=axeAPI\",\"description\":\"Headings must follow a logical order (e.g., H2 then H3) without skipping levels. This helps screen reader users navigate the page.\",\"tags\":[],\"type\":\"best-practices\",\"nodes\":[{\"html\":\"<h3 class=\\\"wp-block-heading has-text-align-left is-style-default has-charlotte-green-color has-text-color has-link-color has-big-header-font-size wp-elements-065f50a8efcc4e4ff20e99b6de3c835b\\\"><strong><strong><strong>POSTDOCTORAL SCHOLARS<\\\/strong> at UNC CHARLOTTE<\\\/strong><\\\/strong><\\\/h3>\",\"target\":[\".has-charlotte-green-color\"],\"failureSummary\":[\"Heading order invalid\"],\"origin\":\"content\"}]}]","_clt_a11y_suppressions":"","footnotes":""},"class_list":["post-20929","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Post-Doc-Hiring-Instructions - STAGE - Division of Research<\/title>\n<meta name=\"robots\" content=\"noindex, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Post-Doc-Hiring-Instructions - STAGE - Division of Research\" \/>\n<meta property=\"og:description\" content=\"Postdoctoral scholars fall under a special category of temporary employment defined by University Policy 102.10. The Division of Research has the responsibility for monitoring and applying policies that relate to postdoctoral appointments. 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